Creating and Configuring Shot Lists in a Brand app

Modified on Tue, 8 Nov, 2022 at 10:30 AM

1. Select the Shot Lists table from the left navigation panel

2. Select [+New Shot List]

3. Complete the New Shot List Form, and when finished, select [Create Shot List]

Note that the above steps require configuring a new Shot List "from scratch." The preferred method to add Shot Lists is to define one or more Shot List "templates" (e.g. On-Figure Master and Laydown Master) that can be duplicated each time a new Shot List is required for that workflow, rather than creating and configuring each production Shot List.

This is due to the large number of configurable fields that dictate Shot List behavior in ShotFlow Capture. These fields enable a wide range of options and behaviors that align to different studio production workflows, and users creating Shot Lists "from scratch" can easily configure a Shot List incorrectly for the intended workflow.

Please note that Shot Lists should not exceed 300 shots as it may impact ShotFlow Capture performance and cause undesirable issues. The recommend limit of 300 or less shots is for combined Shot Lists assigned to a set (excluding Completed Shot Lists). This means if you have 2 Shot Lists of 300 shots each, this exceeds the limit; however, 2 Shot Lists with a combined total of 300 would be acceptable.

The fields to configure for a Shot List include:

Field Name	Required?	Type	Notes/Behavior
Name	✓	Text	This value will be displayed in the *ShotFlow Capture* List Panel to identify the Shot List for the capture team and must be unique.
Status		Text (Multiple Choice)	Provides visibility to the production stage of the Shot List, and determines whether this Shot List is visible in *ShotFlow Capture. Default values for the Status* field are as follows: Awaiting Samples: this is typically the default value for Shot Lists when they are created, and indicates the Shot List does not have all Samples needed for production (Not visible in *ShotFlow Capture) Awaiting Assignment: indicates the Shot List is complete for Samples, and awaiting assignment to a Set (Not visible in ShotFlow Capture) Assigned: this value indicates the Shot List has been assigned to a Set, but Shot Lists with this value are NOT visible in ShotFlow Capture. This enables assignment of a Shot List to a Set while the production team is still determining what Shot(s) will be assigned to the Shot List, and the capture team will not see this "work in progress" Shot List if they are logged into the assigned Set. Ready: this value indicates the Shot List is assigned to a Set and is ready for production, but no captures have been taken yet. Shot Lists with this value ARE visible in* ShotFlow Capture. In Progress: this Status value indicates the Shot List is in production, and is automatically enabled by ShotFlow Capture when the first tethered capture or drag and drop is recorded for any Shot assigned to this Shot List. Completed: this Status value indicates the Shot List is complete, and is NO LONGER visible in ShotFlow Capture. This Status value is applied when a ShotFlow Capture user marks the Shot List as Completed. Cancelled: this Status value indicates the Shot List has been cancelled. Shot Lists with this value NO LONGER visible in ShotFlow Capture.
Priority		Text (Multiple Choice)	Determines the display order of Shot Lists in *ShotFlow Capture.* Shot Lists are automatically listed in the order of the highest priority at the top, then in descending priority order. The possible values in the Priority field are as follows, in order of highest priority first: Immediate High Medium Low If no priority is set, the Shot Lists will appear in ascending alphabetical order.
Accessories - Add	✓	Yes/No	Enables capture team to add Accessories via scanning of barcode value(s) and/or entry of Product IDs for adding to XMP metadata without creating relationships to the Shot records
Capture - Naming Format		Text	Defines the Capture One naming token(s) enabled for this Shot List. Example: [Name]_[Camera Counter]; where [Name] represents the values in the Shot's Naming Convention field. More info here:What tokens can be used for Capture One automated naming?
Capture - Subfolder - Naming Format		Text	Defines the naming and organizational structure of local capture subfolders. This is formatted using [Table.Fieldname], e.g. [Product Children.SKU] If all captures should be placed in the session's capture folder, leave this field blank. More info here: What tokens can be used for Capture One automated naming?
Capture - Subfolder - Create	✓	Yes/No	DEPRECATED (if present, please request removal via email to support@shotflow.com)
Capture One Style		File	Designates a Capture One Style (.costyle) file that will be applied when this Shot List is active on Set. (future state functionality)
Capture System		Text (Multiple Choice)	Utilized by ShotFlow Capture and 3rd party capture tools for determining if a Shot List is intended for their tool. Current options are: Capture One Pro/Enterprise [default value] StyleShoots Looklet Orbitvu Station Outward Aperture Photorobot (future state functionality)
Completed At		Text	ShotFlow Capture will auto-complete the Studio Name in this field when the Shot List is marked completed (future state functionality)
Completed By		Text	ShotFlow Capture will auto-complete the User ID in this field when the Shot List is marked completed (future state functionality)
Completed On		Text	ShotFlow Capture will auto-complete the Set Name in this field when the Shot List is marked completed (future state functionality)
Completed (Deadline)		Date and Time	Utilized by ShotFlow Capture to calculate on-Set goals, the Completed Deadline is auto-tagged for each Shot List on the Set (supported in Capture 2.2.9 and higher)
Completed (Groupings)		Integer	Utilized by ShotFlow Capture to report completion of on-Set goals, Completed Groupings is auto-tagged for each Shot List on the Set (supported in Capture 2.2.9 and higher)
Completed (Products)		Integer	Utilized by ShotFlow Capture to report completion of on-Set goals, Completed Products is auto-tagged for each Shot List on the Set (supported in Capture 2.2.9 and higher)
Completed (Samples)		Integer	Utilized by ShotFlow Capture to report completion of on-Set goals, Completed Samples is auto-tagged for each Shot List on the Set (supported in Capture 2.2.9 and higher)
Completed (Shots)		Integer	Utilized by ShotFlow Capture to report completion of on-Set goals, Completed Shots is auto-tagged for each Shot List on the Set (supported in Capture 2.2.9 and higher)
Completed (Time)		Duration	Utilized by ShotFlow Capture to report completion of on-Set goals, the Completed (Time) value is calculated from when the first Shot of the Shot List is set to In Progress (first capture taken) and ends when the Shot List is marked Completed. This field is auto-tagged for each Shot List on the Set (supported in Capture 2.2.9 and higher)
Drag and Drop Metadata - Video - Mode		Text (Multiple Choice)	Defines the metadata behavior for all standard video file formats (MP4, JPEG, etc.) when using drag and drop: XML sidecar - create an XML sidecar file (utilized by some video editing tools such as CatDV) XMP embed - place XMP metadata directly into the header of the new video file XMP sidecar - create an XMP sidecar file (same behavior as when shooting tethered RAW images) (future state functionality)
Drag and Drop Metadata - Image - Mode		Text (Multiple Choice)	Defines the metadata behavior for all standard processed image file formats (TIFF, JPEG, etc.) when using drag and drop: XMP embed - place XMP metadata directly into the header of the new file XMP sidecar - create an XMP sidecar file (same behavior as when shooting tethered RAW) (future state functionality)
Filtering - Fields		Text	Defines the field(s) to target when filtering in ShotFlow Capture (future state functionality)
Groupings - Sort - Parameter		Text	Defines the field in the Groupings table used for sorting groupings in the left panel of the ShotFlow Capture Product-centric view, formatted as fieldname (supported in Capture 2.2.1 and higher)
Goal (Deadline)		Date and Time	Utilized by ShotFlow Capture to calculate and display on-Set goals, this field contains fixed date/time deadline for a Shot List (supported in Capture 2.2.9 and higher)
Goal (Groupings)		Integer	Utilized by ShotFlow Capture to calculate on-Set goals, the Groupings Goal is calculated across all active Shot Lists on the Set (supported in Capture 2.2.8 and higher)
Goal (Products)		Integer	Utilized by ShotFlow Capture to calculate on-Set goals, the Products Goal is calculated across all active Shot Lists on the Set (supported in Capture 2.2.8 and higher)
Goal (Samples)		Integer	Utilized by ShotFlow Capture to calculate on-Set goals, the Samples Goal is calculated across all active Shot Lists on the Set (supported in Capture 2.2.8 and higher)
Goal (Shots)		Integer	Utilized by ShotFlow Capture to calculate on-Set goals, the Shots Goal is calculated across all active Shot Lists on the Set (supported in Capture 2.2.8 and higher)
Goal (Time)		Duration	Utilized by ShotFlow Capture to calculate on-Set goals, the Time Goal is calculated across all active Shot Lists on the Set (supported in Capture 2.2.8 and higher). Note that when entering data in a duration field, it must be formatted in seconds, so 3 hours is entered as 10800 seconds. The actual duration is calculated from when the first Shot of the Shot List is set to In Progress (first capture taken) and ends when the Shot List is marked Completed.
Product Centric Items - Sort - Retrieval Order		Text (Multiple Choice)	Overrides the various Sort - Parameter settings and sorts items in the Product Centric View by the order they were scanned via Shot Retrieval, as follows: Ascending - PCIs (left pane) are sorted in ascending order of the values submitted in the Shot Retrieval input window Descending - PCIs (left pane) are sorted in descending order of the values submitted in the Shot Retrieval input window Disabled - this parameter is not used for sorting PCIs, Capture will utilize Products - Sort - Parameter, Samples - Sort - Parameter, and/or Groupings - Sort - Parameter as applicable to the type of PCI (supported in Capture 2.2.5 and higher)
Products - Mode - Manage from Set	✓	Text (Multiple Choice)	Enables capture team to add/remove/re-order a Shot's association with multiple products (a Grouping) as follows: Update Grouping Record - changes to the related products will update the existing Grouping record New Grouping Record - changes to the related products will create a new Grouping record with no shared attributes from the original Grouping record (if it existed) Clone Grouping Record - changes to the related products will create a new Grouping record with the same parameters as the original Grouping Disabled - ShotFlow Capture users will not see [+] [-] icons, so cannot add or remove related product(s)
Products - Sort - Parameter		Text	Defines the field in the Product Children table used for sorting product children in the left panel of the ShotFlow Capture Product-centric view, formatted as fieldname (supported in Capture 2.2.1 and higher)
Reference Images - Manage from Set	✓	Yes/No	Enables ShotFlow Capture users to update Reference Images locally via drag and drop, which updates the master Reference Image for all users. (future state functionality)
Samples - Location - Update to On Set	✓	Yes/No	When enabled, Samples scanned for Shot Retrieval and/or the Related Products panel (managing Groupings) will have their Location auto-updated to On Set
Samples - Sort - Parameter			Defines the field in the Samples table used for sorting samples in the left panel of the ShotFlow Capture Product-centric view, formatted as fieldname (supported in Capture 2.2.1 and higher)
Shots - Add	✓	Yes/No	Enables capture team to add new Shots locally
Shots - Cancel	✓	Yes/No	Enables capture team to cancel Shots locally that will not be completed
Shots - Clone	✓	Yes/No	Enables capture team to clone existing Shots locally to create new angles
Shots - Completion - Requires Captures	✓	Yes/No	When enabled, a Shot cannot be marked completed until at least one capture is recorded. When disabled, Shots can be marked completed with 0 captures.
Shots - Completion - Inherit from Shot List	✓	Yes/No	When enabled, the capture team can mark a Shot List as Completed, which changes all of the Shots on the Shot List to Completed as well, regardless of their current Status. When disabled, Shots retain their statuses when a Shot List is marked as Completed.
Shots - Completion - Locked	✓	Yes/No	Determines if completed shots can be edited in ShotFlow Capture (future state functionality)
Shots - Mode - Manage from Set		Text (Multiple Choice)	Determines how the on-Set team can interact with Shots based on their State value, as follows: Enable Inactive - Shots with a State value of "Inactive" can be enabled by the on-Set team Display Inactive - Shots with a State value of "Inactive" are visible to the on-Set team but cannot be enabled by them Hide Inactive- Shots with a State value of "Inactive" are hidden from the on-Set team (future state functionality)
Shots - Retrieval - Mode	✓	Text (Multiple Choice)	Enables *ShotFlow Capture* users to input Sample/and or Product value(s) in order to retrieve and auto-assign associated Shots to this Shot List. A typical example would be to scan a barcode value from a Sample to retrieve Shots related to the Sample and/or Product. Note this field can work in conjunction with the Shots - Retrieval - Type field (below) to limit which Type(s) of Shots are valid for retrieval on this Shot List. The possible values for this field are: Product Child - only Shots linked to the related Product Child will be retrieved Groupings - only Shots linked to the related Grouping(s) will be retrieved Sample - only Shots related to this Sample will be retrieved Any - Shots related to Product Children, Groupings, and/or Samples will be retrieved Disabled - *ShotFlow Capture* users will not see a [barcode] icon, so cannot input value(s) to retrieve Shots
Shots - Retrieval - Reassign	✓	Yes/No	Utilized in conjunction with other Shots - Retrieval fields to specify which Shot(s) are valid for retrieval/auto-assignment on this Shot List if they are assigned to another Shot List
Shots - Retrieval - Status		Text (Multiple Choice)	Utilized in conjunction with other Shots - Retrieval fields to specify which Shot(s) are valid for retrieval/auto-assignment on this Shot List. Options include: "Awaiting Samples - Awaiting Assignment - Ready", "Awaiting Samples - Awaiting Assignment - Ready - In Progress", "Ready Only", "Cancelled Only", and "Any". If left blank, the statuses will be the default of "Awaiting Samples - Awaiting Assignment - Ready."
Shots - Retrieval - Type		Text (Multiple Choice)	Utilized in conjunction with *ShotFlow Capture*'s Retrieval Mode, to specify which Shot Type(s) are valid for retrieval on this Shot List. A blank value will pull in all shot types.
Shots - Sort - Parents - Parameter		Text	The value entered in this field determines how parent Shots are ordered in *ShotFlow Capture* Shot-centric UI for this Shot List. The value must be a valid field name on the Shots table. Example: Title
Shots - Sort - Children - Parameter		Text	The value entered in this field determines how children Shots are ordered in both *ShotFlow Capture* Shot-centric and Product-centric UIs for this Shot List. The value must be a valid field name on the Shots table. Example: Angle Name
Shots - Sort - Parents - Descending	✓	Yes/No	When enabled, parent Shots will appear in descending order (instead of ascending order) based on the value located in Shots - Sort - Parents - Parameter
Shots - Sort - Children - Descending	✓	Yes/No	When enabled, children Shots will appear in descending order (instead of ascending order) based on the value located in Shots - Sort - Children - Parameter
Style Guides - Data - Download on sync	✓	Yes/No	No Longer Enabled. Enables local caching of all linked Style Guide data for all Shots in this Shot List. This may significantly increase syncing time, but will ensure Style Guide data is available for offline shooting. (this field will no longer be utilized by Capture beginning with release 2.2.6, which will add a local setting to control image download behavior on sync)
Style Guides - Manage from Set	✓	Yes/No	Enables *ShotFlow Capture* users to update Style Guide imagery locally via drag and drop, which updates the master Style Guide image for all users. (future state functionality)
Style Guides - Mode - Display		Text (Multiple Choice)	Determines what Style Guides will be displayed based on their relationship to specific objects.
Sync - Download Images on Sync		Yes/No	Enables local caching of all linked image file data for all Shots in this Shot List. This may significantly increase syncing time, but will ensure image file data is available for offline shooting.
Talent - Manage from Set	✓	Yes/No	Enables *ShotFlow Capture* users to toggle Talent resources as active/inactive, which dictates metadata tagging and auto-linking of Shots to Talent resources. If this field is set to No, all Talent resources associated with a Shot List will be treated as "active" for all Shots in the Shot List.
Template	✓	Yes/No	Designates which Shot List records are Templates. The ShotFlow Samples & Styling mobile app will only utilize Shot List Templates as a source for creating a new Shot List (release 1.0.4 or higher)
Type		Text (Multiple Choice)	Client-specific values can be added here